Privacy Statement
Xotic PPF and its Group Companies are committed to the protection of personal data of Xotic PPF employees and other individuals.
This Privacy Statement (the “Privacy Statement“) describes the information that Xotic PPF collects from or about you (“Personal Data“), and how we use and to whom we disclose such data. Xotic PPF which controls the Personal Data is the so-called “data controller” for the Personal Data that is processed about you.
Purpose of this document
This Privacy Statement is developed to state the processing activities of Xotic PPF and inform Data Subjects of their rights related to protection of Personal Data.
Organisations and data subjects covered by this statement
“Xotic PPF” includes its parent company and subsidiaries. All references in this Privacy Statement to “Xotic PPF”, “we”, “us”, “our” and like terms should be interpreted accordingly. This Privacy Statement applies to the Personal Data of all individuals that is either a Customer, an employee of a Customer, a Supplier or an employee of a Supplier or individuals registering their personal data on www.xoticppf.com (the “Data Subject”).
Legal framework and compliance
It is Xotic PPF’s obligation to comply with the privacy law within each country in which we operate. Sometimes this legislation and/or a Data Subject’s right to data protection are different from one country to another. Data Subjects keep any rights they have under local law. This Privacy Statement shall apply only where it provides additional protection. Where local law provides more protection than this Privacy Statement, local law shall apply.
What is personal data?
Personal Data is any information related to a person that can be used to directly or indirectly identify the person. It can be anything from a name, a photo, an email address, bank details, posts on social networking websites, medical information, or a computer IP address. Personal Data does not include anonymous or non-personal information (i.e., information that cannot be associated with or tracked back to a specific individual).
For which business purposes do we collect personal data?
Personal Data of Data Subjects, shall be collected, used or otherwise Processed for one (or more) of the following Business Purposes:
Providing, development and improvement of products and/or services purposes.
What kind of personal data does Xotic PPF collect from you?
Xotic PPF collects and maintains different types of Personal Data in respect of Data Subjects. This includes e.g. the Personal Data contained in:
Marketing
We may use the information stated in article 7 to inform and promote our products and/or services. If we choose to promote such information, we will ask for your explicit consent and give you an “opt out” option for being contacted. This information will not be disclosed to any other third parties outside of Xotic PPF. Without consent we may use the information stated under article 7 to inform and promote information related to products and/or services purchased from Xotic PPF.
When do we disclose your personal data?
We may share your Personal Data with our Employees, contractors, consultants and other parties (including other members of the Xotic PPF) who require such information to assist us fulfilling the business purposes of Xotic PPF. This includes parties that provide products or services to us or on our behalf. In some instances, such parties may also provide certain information technology and data processing services to us so that we may operate our business. We may share Personal Data with such parties both in and outside of your home jurisdiction, and as a result, your Personal Data may be collected, used, processed, stored or disclosed in any country where Xotic PPF is present.
Transfer and disclosure of personal data
Personal Data is only transferred to external parties, outside Xotic PPF if this is required or permitted under the applicable privacy legislation. When we share Personal Data with external parties, we require that the external party enters into a Data Processing Agreement (DPA) with Xotic PPF in compliance with the GDPR. Such parties may only use or disclose Personal Data in a manner consistent with the use and disclosure provisions of this Privacy Statement. Further, your Personal Data may be disclosed in the following situations:
Notification and consent
Privacy laws do not generally require to obtain your consent for the collection, use or disclosure of Personal Data for the purpose of conducting the business purposes of Xotic PPF. In addition, we may collect, use or disclose your Personal Data without your knowledge or consent where we are permitted or required by applicable law or regulatory requirements to do so. In some situations, however, it might be that your consent is required for our collection, use or disclosure of your Personal Data. In such cases you may at any time, subject to legal or contractual restrictions and reasonable Statement, withdraw your consent. If you choose to withdraw your consent, please send an email to your contact person in Xotic PPF or to [email protected]
How is your personal data protected?
Xotic PPF endeavours to maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the Personal Data in question. These safeguards are designed to protect your Personal Data from loss and unauthorised access, copying, use, modification or disclosure.
Personal data retention
Except as otherwise permitted or required by laws or regulations, Xotic PPF endeavours to retain your Personal Data only for as long as we believe is necessary to fulfil the purposes for which the Personal Data was collected. We may, instead of destroying or erasing your Personal Data, make it anonymous so that it cannot be associated with or tracked back to you.
Updating your personal data
It is important that the Personal Data in our records are both accurate and current. If your Personal Data happens to change, please keep us informed of such changes.
Access, corrections and deleting personal data
You have the right to access information about your Personal Data. If you want to review, verify, correct or delete your Personal Data, please send an email to [email protected]. We will take necessary steps to confirm the data subject’s identity before providing any information regarding personal data. The request will, when the requestor’s identity is confirmed, be answered within 30 days. In some instances, the request may take longer, but we will inform you accordingly and send an answer at the latest within 90 days.
Your right to access the Personal Data is not absolute. There are instances where law or regulations allow or require us to refuse to provide some of the Personal Data. It may also be statutory requirements preventing us from deleting some Personal Data. In the event that we cannot adhere to your request, we will endeavour to inform you of the reasons why, subject to any legal or regulatory restrictions.
Inquiries or concerns
If you have any questions about this Privacy Statement or concerns about how we manage your Personal Data or if you wish to file a complaint, please contact our Global Data Protection Officer at dataprotection@ xoticppf.com. We will endeavour to answer your questions and advise you of any steps taken to address the issues raised by you at our earliest convenience and at the latest within one month after your request was made.
If you wish to file a complaint regarding compliance with this Privacy Statement or violations of your rights, you may send the complaint to: dataprotection@ xoticppf.com
Revisions to this privacy statement
Xotic PPF may from time to time make changes to this Privacy Statement to reflect changes in our legal obligations or in the manner we deal with your Personal Data. We will communicate any revised version of this Privacy Statement. The at all times applicable and updated Data Protection Statement is available on www.xoticppf.com. Any changes to this Privacy Statement will be effective from the time they are communicated. Any change that relates to why we collect, use or disclose your Personal Data, that require your consent, will not apply to you until we have obtained your consent.
Interpretation of this privacy statement
This Privacy Statement includes examples but is not intended to be restricted only to such examples. Therefore, where the word ‘including’ is used, it shall mean; including but not limited to.
We are an expanding international company with a unique business model developed to actively support our commitment to our Stockist, whether you are an Exclusive or Authorised Dealer. Xotic PPF as a brand name exemplifies quality materials and is well recognized and respected both nationally and internationally by installers, which is why our process for selecting Stockists is rigorous.
We are always looking to appoint Stockists in most countries throughout the world that are passionate and enthusiastic about PPF and wrapping for us on a range of motor vehicles. They should run a creative vehicle wrapping business, whilst having the characteristics to be expected in a competent professional.
Knowledge of style is essential – a Stockists’ site should be stylish and offer inspiration. Wrapped vehicles should be curated and work with other items in their shop. We are keen to embrace a wide variety of design styles. Xotic PPF Stockists’ businesses are all individual and we love that each one has its own style.
Sharing knowledge and educating is a major part of the Xotic PPF brand; Stockists must be keen and able to run workshops and demonstrations for their customers. Stockists need to engage with their customers and be accessible to them – a shop must have conventional shop opening hours and a team that are trained to give advice and provides knowledge. All Stockists should actively use social media and should understand the importance of doing so. We have a very strong relationship with our Stockists and spend a lot of time supporting them and helping them to grow.
Passion for our products and what they can offer is something that we look for in all our Stockists. We consider many factors when looking at prospective Stockists, including geographical location and proximity to existing stockists.
